Month of Coordination



Preparation:

  • Meeting in person to discuss the requirements and to finalize the venue and vendors
  • Stay in conversation over the phone, text, and email
  • Schedule ceremony and reception for vendors


Vndor Selection:

  • Preferred vendor options and suggestions
  • Update the wedding day timeline to the vendors and the final counts a week before the wedding day
  • Share program itinerary with the vendors for set up, parking, placement, and breakdown time


Wedding Day / Event coordination:

  • All day coordination on the floor up to 10 hours
  • Manage the timeline and program as planned with the client approval for the day of coordination
  • Place cards, seating chart, guests seating, and vendor placement
  • Coordinate set up and d├ęcor
  • Coordinate sound and light
  • Coordinate ceremony timeline with entries along with music as approved by the client
  • Coordinate the reception timeline with the wedding party and vendors
  • Coordinate ceremony and reception activities
  • Attend to any special needs of the guests
  • Final payments to the vendors
  • Coordinate the gifts and cards, handover to the client at the end of the event
  • Grand exit coordination
  • Transportation for the wedding party
  • Breakdown coordination with the vendors as per the timeline